Conventions and Incentives New Zealand (CINZ)
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Finding a Professional Conference Organiser (PCO) or Event Manager (EM)

Professional Conference Organisers (PCOs) manage conferences and events on a full-time basis. They can make organising a New Zealand conference or event very easy for you and take the hassle and the worry completely away. 

Conventions and Incentives New Zealand PCO members have the edge over non-members as many have undergone a strict accreditation regime. A full list of CINZ PCO members is listed below. Remember, if you want to ensure that your next New Zealand conference or event is one of the best ever, seriously consider using a CINZ PCO to organise it for you. CINZ membership contains two types of operator within the overall conference and event management sector.
 

If you are looking for a qualified organisation to assist with the management of your New Zealand meeting or conference, you need to decide what type of expertise it is that you require. 

CINZ Approved PCOs
A Professional Conference Organiser (PCO) specialises in the management of conferences within the "association" field – those larger domestic and international conferences organised by Associations and Organisations where a registration fee is payable by the individual delegate, where there is normally a trade exhibition as an integral part of the conference and sponsorship is required to support the overall costs of running the conference. Specifically the PCO will operate sophisticated processing systems, handling on-line receipt of delegate fees through special trust accounts specifically set up for the conference and collect sponsorship and exhibition fees and pay all accounts, including GST receipts and payments, on your behalf. The PCO will of course handle many other aspects of your conference including the specialist handling of abstracts, catering, venue management, accommodation, touring programmes and much more. Those PCOs who are members of CINZ are designated as "CINZ Approved PCOs" and are qualified to handle the most complicated of domestic and international association conferences on your behalf. They have all signed "Minimum Service Levels" and "Code of Ethics" documents to confirm that they comply fully with the CINZ "approval" requirements.

For any queries please contact the CINZ Approved PCO Group Chairperson Janet Matheson.

Event Managers
Event Managers (EM) are also experienced organisers but are not by choice equipped to handle the more complex aspects of "association" conferences as described under PCO above, usually concentrating more on the "Corporate" and "Destination Management" type events within New Zealand and offshore. Whilst they handle the management of your event they will not necessarily handle the receipt of monies or payment of accounts which may be settled directly between the client and the supplier.
Most CINZ Approved PCOs are in a position to handle EM type business, but not vice versa.

CINZ staff will be happy to explain the differences in more detail and assist with your selection of the right PCO or EM for you, if required.

Please click here for a helpful guide on choosing the right PCO


The following forms are for those who wish to join the CINZ PCO Group.  Please complete the forms and send to CINZ, PO Box 331202, Takapuna, Auckland 0740.

PCO Code of Ethics

PCO Group Minimum Service Levels

PCO Application Form
 

Please click here to view a full list of PCOs